Creating Silent Auction Bid Sheets

When preparing for your silent auction, carefully consider options for your bid sheets. Your auction software should give you multiple options to create the bid sheets that you need. If you are not using event management software, you can create the bid sheets in Word or other document software.

Important things to consider for silent auction bid sheets:
  • Use bid numbers (instead of names) to make competition among guests anonymous and friendly.
  • Clearly state the minimum bid increment to reduce confusion.
  • If you have multiple sections for your silent auction, list the item's section and closing time.
  • Printed bid sheets will look better and be easier to read than hand-written ones. Use easy-to-read fonts, in 12 points or larger, on white or light-colored paper to ensure legibility.
  • Enforce your cause by putting your organization logo or event name in the header of your bid sheets.
  • Clearly mark item/package numbers on both bid sheets and items/packages in case bid sheets get moved or switched.
  • You may want to include a "Guaranteed Purchase" price that will give the bidder a guaranteed win of the item. The Guaranteed Purchase price should be about 150% the value of the item.

View sample bid sheet. Requires AdobeĀ® ReaderĀ®. Download now.