Topics that we will be covering in this How To:
Golf event venues
Creating your event committee
Choosing event management software and technology
Holding a golf auction
Soliciting sponsors and secure commitments
Selling player spots online
Begin your planning stage by outlining your overall event strategy and drawing up a timeline that leads all the way up to your golf tournament event. Include each task that needs to be completed, a due date, and assign an individual from your event committee
Check out our full, in-depth golf how-to guide!
How to Host Engaging Golf Events
Check out our Fundraising Auction Planner for in-depth help with planning your upcoming fundraiser, and easy to-do lists to help you get there.
At the start of your planning process, choose a golf course for your upcoming fundraising tournament and reserve your date as soon as possible. Golf course schedules fill up fast, and you want to make sure your event gets on the list.
As you inquire with potential venues, find out what services they offer on-course as part of their venue package, and what you’ll have to provide yourself. Include these additional costs in your budget planning when evaluating each of your golf course options.Look for a venue that offers wi-fi or a good mobile connection throughout the course, so golfers can buy mulligans along the way, and continue to participate in your silent auction, if applicable.
Many golf tournaments end with an awards dinner or other sit-down event, so golfers can regroup after their day out on the course and continue to participate in the fundraising. This is the perfect opportunity to announce any contest winners, raffle winners, and award prizes to those teams who performed at the top of their game on the course.
Awards dinners are a great chance to hold a special appeal and garner some additional gifts.
Lead into your special appeal with a moving video to get guests passionate about the cause and motivated to give.
If your golf course doesn’t offer a sit-down venue, you’ll need to secure an additional venue for your awards dinner. Be sure to choose something easily accessible from your golf course, especially if alcoholic beverages will be made available to golfers in the tournament.
Minimize costs with an Online Golf Event
If holding a typical golf tournament fundraiser isn’t in the cards, consider planning a virtual one!
You’ll need the help of an event committee to help plan and execute your golf tournament fundraiser. This golf event committee is responsible for overseeing and executing different elements of the fundraiser, from registration and check-in to item procurement and golfer experience
Once you have your committee planned and individual roles clearly outlined, it’s time to start recruiting volunteers to fill committee positions.
Seek out individuals with skills to match their potential roles.
Take the time to take an administrative approach to recruiting and retaining volunteers. Always clearly communicate each position’s responsibilities, the expected time commitment, regular meeting times, and relevant due dates.
To run a successful golf fundraiser, you’ll need a little help from technology to manage your players, handle player fees, check-in guests, log additional sales, and if applicable, conduct your silent auction. Technology in golf doesn’t have to be complicated—this is where great event management software and online ticketing come into play!
Evaluate your needs. Will you be holding a golf auction in addition to your tournament? What else will you be selling at your event? What technology do you have available on-site?
Determine your online ticketing needs. You may need a package that includes the ability to sell admission through a website, track registered players, and manage sponsorships.
Set your budget and sort options based on price.
Once you have some of your fundamentals in place, such as your date and chosen golf course, it’s time to choose vendors and get your date reserved.
Awards dinner venue
Professional production services
Conducting a silent auction in conjunction with your golf event is another great way to get the rest of the family involved and entertained throughout the tournament, and bring in some additional revenue.
To hold a golf auction, we recommend using an online or mobile bidding platform so golfers can continue to participate and bid on their favorite items from anywhere on the course.
Sponsorships are the backbone of a golf tournament. Luckily, the golf fundraiser format offers potential sponsors tons of value for the price of their sponsorships in the form of foot traffic, visibility and recognition.
Read all of our tips and tricks for rocking your sponsor pitch!<br />
Successfully Soliciting Golf Sponsors:
How to Write a Sponsorship Letter
Develop a Sponsor Packet that Makes Money
Holding contests, raffles, and other golf-themed games throughout your event offers guests an even more exciting and engaging golfing experience, and generates even more revenue for your fundraiser. These fun golf tournament game ideas are also a fantastic way to bring family and friends into the mix while players are out golfing.
Here are some fun golf tournament hole ideas:
Golf Game Idea: Helicopter Drop
Auction Games and Fundraising Ideas to Boost Your Revenue
Now that all of your essentials are in place, it’s time to start registering your players, processing admissions fees, and accepting sponsorship payments. Many player spots will be allocated to sponsors, and you’ll need to collect those player names and add them to your roster.
5 Secrets to Selling Out Admissions for Your Next Fundraiser
We suggest using an event management software solution to manage players, create teams, and assign bid numbers for your auction (if applicable). Process payments for player fees with an online ticketing solution.
4 Things You Should Learn about Event Ticket Sales
Once you’ve started registering players, make sure to maintain communication with them! Send out a preview of your auction catalog, allow early bidding, and build excitement for your upcoming event.